The Chairing Team at the AGM has a most crucial role, as you lead the most important meeting in the ESN calendar. Take this challenge to further develop your skills and help to take ESN on a next level.
There are four positions which are shortly described below. Send an e-mail to Marketa (vicepresident@esn.org) and Matthias (president@esn.org) if you need further information about the Charining Team. State also your willingness and motivation to be a part of the Charing Team together with your experience in leading meetings. Your support is most appreciated.
Deadline for applications: 15. January 2009
Head-Chair
- Has the main responsibility for knowing the Statutes and the Standing Orders
- Responsible for the general overview of the agenda and issues to be handled.
- Leads the plenary sessions most of the time
- Has the last say if differences in opinion arises between the Head Chair and the Co Chair concerning interpretation of Statutes and Standing Orders or when the Chair must propose an adequate procedure not covered by the Statutes or Standing Orders. (See S.O. of the AGM §9.1)
- Is the one making sure that everyone on the speakers’ list gets to speak and to be aware of who is and who is not on the speakers’ list.
- Responsible for preparing and designing the voting questions
- Keeps the detailed agenda updated at all times (=> predict delays)
Vice-Chair
- Replaces the Head Chair when needed during plenary sessions.
- Assists the Head Chair when it comes to Statutes and Standing Orders (how to interpret, where to find it when people ask etc.)
- Responsible for presentations (Gather, order, start them)
- Keeps the time for the speakers’ list and presentations
- Gathers optional presentations, movies and pictures to be shown during breaks and moments when the session gets stalled (because of procedural or technical problems)
- Should also be very well informed on the matters to be handled on the AGM
First helper / Technical assistant
- Takes care of any necessary briefings with the people managing the voting system.
- Responsible of all equipment needed for the Chair team
- Assists Co Chair if s/he has to replace the Head Chair during PS. However the first helper still has no priority of interpretation and should not be any front figure
- Assists the people running the voting system (if there is one)
- Takes care of and prepares amendments made by the AGM. At times, this task can easily become overwhelming. In that case, the helper should work with the vice-chair (one typing, the other receiving and controlling submitted amendments).
- Has extra responsibility for knowing the Standing Orders and procedures concerning the election and constitution of the Board together with the second helper (in order to formulate good voting questions for the election and assist with the actual election)
- Is the prime contact with the OC before the AGM
- Is the general helping hand (practical helper/messenger)
Second helper / Speakers list
- Assists the minute-takers
- Makes sure everyone’s’ name gets on the speakers’ list
- Takes care of the procedural auditors, scrutinizers, language scrutinizers etc. (informing, taking their names etc.).
- Takes care of the candidates for the Board
- Responsible for delegated votes.
- Is the general helping hand (practical helper/messenger)
- Has extra responsibility for knowing the Standing Orders and procedures concerning the election and constitution of the Board together with the first helper (in order to be able to gather and check the legitimacy of candidates)
- Answers questions (or forwards them) from the participants during PS.
- Briefs the staff distributing and collecting remote controls and, if possible, supervise their work.
